Responsibilities

  • Provide administrative support to the General Manager and his/ her executive team, including but not limited to setting up of meeting rooms, greeting of guests, preparing and collating tender documents, filing and retrieving corporate records and documents, and liaising with stakeholders (both internal and external)
  • Manage and maintain executive diaries
  • Make travel arrangements, prepare detailed travel itineraries and prepare expense reimbursements
  • Provide general office and HR related support, including but not limited to on-boarding of new hire, seat arrangements and organization of laptops/ desk-tops
  • Answering and directing calls to appropriate executives
  • Maintain inventory and office supplies
  • Assist with preparation of agendas for meetings and dissemination of minutes
  • Other administrative and clerical duties as per required

Requirements

  • At least a Diploma in any discipline
  • Proven experience as a Personal Assistant or other relevant administrative support experience
  • Ability to handle sensitive information with professional discretion and confidentiality
  • Professional level of both verbal and written communication skills
  • Highly proficient in the entire MS Office suite
  • Well develop organisational skills and excellent time management skills
  • Ability to multitask and prioritise tasks
  • Proven to be a proactive team player with a “can do” attitude
  • Work well under pressure and has proven work experience in a dynamic environment
  • Strong attention to detail and meticulous
  • Good work ethics
  • Preferably with experience supporting sales, business development or project team
  • Preferably with experience assisting C-Suite