Responsibilities

Office Administration
  • Administer procurement, reimbursement and financial activities 
  • Assist colleagues from other units in overseeing office related matters
  • Serve as the secretary/note-taker for all Meetings
  • Assist with the planning and organisation of meetings, workshops/seminars, activities
  • Assist with the selection of instructors 
  • Assist with all other related administrative tasks

Course & Student Administration
  • Oversee and manage inter-college/school/department collaboration and serve as the liaison between Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities
  • Oversee and manage all course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters  
  • Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters
  • Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching courses
  • Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors
  • Approve the the teaching reimbursement claims of adjunct instructors
  • Prepare the necessary information needed and scheduling of instructors for annual performance appraisal of instructors and coordinate with HRBY and the reporting officers of lecturers on appraisal meetings

Outreach 
  • Be the main point of contact and support to students and partners and schools on matters 
  • Conduct, coordinate and/or support activities to share and promote the school mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
  • Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

  • Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
  • Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
  • Meticulous with good organisational skills and a keen eye for detail
  • Strong analytical and problem-solving skills
  • Excellent communication and interpersonal skills
  • Good writing skills with the ability to prepare clear reports
  • Proficient in handling data and numbers
  • Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement
  • Knowledge of student information/database management systems would be advantageous
  • Strong stakeholder management, influencing and collaboration skills
  • People-oriented and a proactive team player
  • Ability to multi-task and deliver with quality and timeliness
  • Ability to work independently with minimum supervision


Shortlisted candidate will be offered a 3 years Direct Contract employment.