Responsibilities
1. Provide administrative support on recruitment matters
- Collate, verify and ensure documents are duly signed and highlight on exceptional remarks
- Prepare Cover letters
2. Perform P-filed maintenance, ensure documents are duly signed, named and filed correctly.
- P-file candidate documents related to recruitment process.
- Resave (per document), rename, verify and ensure documents are duly filled, duly signed
- Highlight to MMO-PIC on out of norm cases for further action
- Perform sanity/sample checks on p-file
3. Provide liaison on new hires on-boarding with internal and external customers.
- Liaise, schedule and attend to queries on pre-employment medical check-up
- Send welcome email to all new hire on Day 1
4. Perform timely and accurate update on recruitment tracking files
- Support MMO-PIC to prepare FY combined hiring file
- Combine submission from 3 institutions and upload into SharePoint.
- Update tracking file
- Support creation of ad-hoc files created for specific project
- Perform self-check and ensure all documents are ready for audit
5. Support correspondence with internal and external customers
- Email MOHH to perform Primary source verification SR turn AC
6. Support preparation of monthly MMO reports
- Combine excels into draft file
7. Provide admin and logistic supports on department projects, exp. Engagement session, TPM etc.
- Booking of Meeting Rooms
- Set calendar invites, send email, whatsapp, reminder calls etc.
- Create EDMs, provide periodic updates on attendance
- Arranging of beverages and food
8. Any ad-hoc duties assigned by the supervisor
Requirements
- Diploma in Human Resource or Business-related discipline
- Minimum 1-2 years of relevant experience
- Able to manage high-volume activities and handle data confidentiality
- Able to work under tight timeline and respond to changing priorities
- IT savvy and comfortable with the use of Microsoft Excel to handle large amount of data
- Organised, meticulous and proactive
Shortlisted candidates will be offered a 1 year agency contract employment.
